What is a Notary?

A notary public in Victoria is a senior lawyer who is responsible for certifying and attesting documents intended for use anywhere in the world.

The Society represents the practising Notaries Public in Victoria. It assists members of the public, government and institutions with general enquiries about aspects of notarial practice as well as the location of notaries in Victoria.

Notarial practice includes these services and more – just ask one of our members.

All information to be found on this site is provided by the Society and is necessarily general. If you have a specific query, you should raise it with a notary during the consultation.

ABN 99260867104

19 new notaries will be admitted on Thursday 9 May 2019 and their admissions moved before Her Honour the Chief Justice by SNV President Michael Bula followed by morning tea at Victoria University Queen Street City campus ...

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Process

Like other professionals, notaries appreciate clients making appointments prior to interviews, so they can be fully prepared.

In order for the document to be acceptable overseas, after notarisation, it may require intervention by an Embassy or Consulate [fees in addition to the notary’s fee are charged] and/or an Apostille or Legalisation that can only be obtained from the Department of Foreign Affairs and Trade [DFAT]. Notaries can advise you about these requirements dependent upon the destination country. You will generally need to:

  1. Provide the notary with your original identification documents together with your address. This varies for company, institutional or government clients with additional requirements.
  2. Sign and complete the document in the presence of a notary.
  3. Ask the notary to lodge and collect [the notary will charge for this] or you present the document to DFAT (by appointment or by mail) to get an Apostille or Legalisation for the current 2019 fee of $83 [in addition to the notary’s fee] but check first.

What does it cost?

The fees charged by notaries are discretionary, but there is a recommended scale of minimum charges. When you contact a notary he/she will advise you of the relevant fee.

Fees can cover matters such as correspondence, review of documents and instructions from overseas, advice on form, preparation of the notarial act or certificate, as the case may be, DFAT Apostille and Legalisation or even Consular services, to name a few.

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